Important date
After the acceptance notification on September 28, successful participants are requested to transfer the participation fee via the provided method.
| March 14, 2025 | Abstract Submission Open |
|---|---|
|
July |
Abstract Submission Final Deadline |
| Late June 2025 | Full-Paper Submission Open |
| August 31, 2025 | Full-Paper Submission Deadline |
| September 28, 2025 |
Notification of Paper Acceptance Request for invitation letters for VISA applications open |
| November 9, 2025 |
Submission Deadline for Revised Papers Early Bird Registration and Early Bird Participation Fee Payment Deadline Issuance of invitation letters for VISA applications begin |
| December 14, 2025 | Normal Registration Deadline |
| March 10, 2026 | Afternoon：Registration, Evening：Ice Breaker（Institute of Science Tokyo） |
|---|---|
| March 11, 2026 | Morning and afternoon: Keynote Lectures & General Presentations |
| March 12, 2026 |
Morning and afternoon: Keynote Lectures & General Presentations Evening: Banquet & Award Ceremony (@ Suzukake Hall) |
| March 13, 2026 | Morning: General Presentations or Technical Tour（Planned within Tokyo） |
Participation fee
| Registration Type | Early Bird | Normal | Presentation | Ice break | Lunch x2 + Coffee | Banquet |
|---|---|---|---|---|---|---|
| SPONSE Board Members, Committee Members | 400 USD | 450 USD | ◯ | ◯ | ◯ | ◯ |
| Domestic Committee Members | 40,000 JPY | 45,000 JPY | ◯ | ◯ | ◯ | ◯ |
| General Participants | 500 USD | 550 USD | ◯ | ◯ | ◯ | ◯ |
| Presenter with Multiple Submissions (per additional paper) |
150 USD | 200 USD | ◯ | ✕ | ✕ | ✕ |
| Domestic Attendees (Non-Presenting) | 30,000 JPY | ✕ | ✕ | ◯ | ◯ | |
| Technical Tour | 50 USD / 5,000 JPY | |||||
- Applied Technology Council (ATC) members should register as [SPONSE Board Members, Committee Members].
- Members affiliated with a University or Company in Japan who will present at the workshop should register as [Domestic Committee Members].
- Only allergy-related dietary requests can be accommodated.
- Please kindly note that the participation fee is non-refundable under any circumstances, including cases where the participant is unable to obtain a VISA.
- 【Only for Japanese participants】本WSはインボイス制度等に係る登録申請を行っておりませんので、 インボイスの発行は致しません。
- Participation fee payments are handled by Bousailog on behalf of the Organizing Committee, and will be shown as "Paypal" on your credit card statement.
About Technical Tour
- Those affiliated with a University or Company in Japan, please make payment in Japanese yen.
- Please kindly note that the tour may be canceled depending on the number of participants.
- The tour venue is planned to be held within Tokyo (gathering and concluding at the tour venue).
About Early Career Researcher/Engineer Excellent Presentation Award
The "Excellent Presentation Award" will be awarded to early career researchers and engineers who had outstanding presentations. Eligible candidates must meet all of the following criteria:
- Those who have submitted and presented a paper as the main author and presenter.
- Must currently be a student or have been employed for ten or fewer years as of the start of 2026 (i.e., after January 1, 2016).
We look forward to active submissions from early career researchers and engineers.
